PC2Paper Ltd is dedicated to your data privacy and to upholding the principles of the General Data Protection Regulation “GDPR”.
PC2Paper Ltd is registered with the Information Commissioners Office our registration number is ZA176362.
Our site automatically logs IP addresses and referrals from other sites. We do this to monitor traffic and the effectiveness of our advertising campaigns. (GDPR Article 6. 1. f)
When you sign up as a user on our site we collect the following information from you, which is provided from you when you enter an agreement with us to provide a service to you (GDPR Article 6 1. b)
To identify you the user to ourselves
To contact you for:
We retain this information as long as you keep an account with us. If you request to have your PC2Paper account closed the data will be deleted within one month as outlined in Article 17 of the GDPR.
In some circumstances we may request further information from you if you sign up for a business account representing a business or organisation. This request would be made for the following reasons:
In addition to our letter sending service users are also able to purchase a subscription to our letterbox service once they have signed up for an account (as mentioned in the section “What we collect when you sign up as a user and why”). To provide this service we collect additional information from you (GDPR Article 6. 1. c)
We ask for this information for the following reasons.
This information is destroyed within 2 weeks after it has been used to confirm your identity.
Our website enables you to send real letters from the Internet. In order to provide this service, we need to collect a certain amount of data about each letter you send. Below we outline what information we request from you. (GDPR Article 6. 1. b)
So we can place a postal address on the envelope to send the letter
This provides a return address on the letter so it can be returned to you if the letter cannot be delivered by the postal service.
This is the content of the letter you wish to send to the above mentioned “Postal Address”
Your letter data is retained until you delete it from your account, the data is then purged from our system within 1 month.
The following information is deleted:
Why the data is only purged after 1 month:
PC2Paper will never share your data with 3rd parties, however there are three exceptions to this listed below
All information provided to us by you is available for you to view and alter from within our website.
You have the right to access your data and the right to portability of your data.
When logging into your PC2Paper account, the site places what is known as an encrypted cookie onto your machine. The only purpose of this cookie is to let the site know you are logged into the site and you are who you say you are. The cookie is not used for advertising and is deleted when you log off the site.
When making an online payment to us, your bank may place a cookie onto your machine when authenticating you to services such as Verified by Visa.
When making an online payment to us via PayPal or Nochex, PayPal or Nochex may place a secure cookie onto your machine when you authenticate to use their service.
We also make use of Google Analytics to monitor website usage. In this case Google will place a cookie onto your machine. No personally identifiable information is collected about you.
If you would like to learn more about cookies please visit the following site www.allaboutcookies.org
Our site undergoes regular security scans.
We have a regular process in place to review our security and to assess the impact on any new functionality we may introduce.
Data stored with PC2Paper is held in secure data centres within the EEA (European Economic Area).
PC2Paper regularly reviews if data is relevant and if not, it is assessed for deletion.
All transactions on PC2Paper take place over SSL encryption.
If you choose to send your letters via our US printing partner. A copy of the contents of your letter and the address the letter is to will leave the EEA zone for the purposes of our printing partner being able to send the letter on our behalf for you.
Last Updated 21 April 2020